How It Works
SOURCE DOCUMENTS
The first step in preparing any set of accounts is to gather source documents. These
source documents include bank statements, lists or copies of checks, sales and purchase
orders and other relevant transaction documents.
SEND YOUR DOCUMENTS TO US
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Mail
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Fax
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Email
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Online
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DROPBOX
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Once we receive your source documents, we start to prepare your paperless filing
system. We scan your documents using our high speed scanners and save every document
on our secure servers in a highly organized yet simple and user-friendly filing
system. Once we have filed all of your source documents on our server, we return
them to you for storage. We then capture all of these source documents into the
accounting package of your choice and prepare your customized, computerized accounting
system.
Our accountants are so experienced at producing that we can usually prepare your
accounts overnight. Your accounting manager can access these accounts and your customized
reports 24 hours a day, 7 days a week. Our servers are backed up every day to ensure
that information is never lost.
EMAIL
Scan and email your documents to us. We will prepare/update your paperless filing
and accounting systems on our server to be accessed by you at any time and
we an email you the updated accounting file.
MAIL
If you would rather just send us all of your documents without having to sort and
scan each one, you can just put them all in a box and send them by mail or courier
service. We recommend that you send the documents using our FedEx Ground or UPS
Ground account. Ground delivery is fast and reliable, and provides tracking details
for every package. Once we receive your documents, we will scan them and prepare
your paperless filing system. We will then record each transaction and prepare your
accounting system and financials using your choice of accounting software. We will
then email the accounting file to you. You will be able to access your accounts
and source documents at any time on our server.
FAX
Fax your source documents to us for fast and safe delivery. We will convert the
fax to pdf documents and save them in a logical order on our server to be accessed
by your team using your secure login information. We will update your accounting
file using the software of your choice and will email you that file once the work
is complete. You will also be able to access your file by logging onto our server.
ONLINE
Send your source documents to us by any of the above methods and we will prepare
your paperless filing system on our server. We will then update your accounts either
by logging onto your network and updating the files on your accounting system or
we will log onto online accounting software (like www.quickbooksonline.com) and
will update your accounts. You and your accounting manager can log onto the online
accounting system at any time to access your accounting information.
DROPBOX
Save your files to a shared Dropbox folder which can be downloaded at
www.dropbox.com. This real time file sharing system allows you to control
which folders and files are shared with our team and allows us to begin work immediately.
Quick and efficient document sharing helps by saving both time and money sending
documents back and forth while guaranteeing that your work is done by the next day.
